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INFORMATION
SHEET
1. ARRIVAL
AND DEPARTURE
A. All
delegates and observers should arrive at
B. Please
use our FREE shuttle service provided between
C. All
participants should check out by
D. WFB
Executive Council Members and WBU Council Members should arrive on Nov.
12th in order to attend the meetings scheduled on Nov. 13th. There will
be ground transportation provided from
2. REGISTRATION
FEE
Ø Registration
Deadline and payment of Registration Fee
Please
send your Confirmation Form to the Secretariat and complete the payment
of the registration fee by September 25th B.E. 2551 (2008). Payment made
from September 26th and on should be accompanied by a late fee of JPY
8,000.
Ø Registration
Categories
· Delegate:
JPY 30,000 per parson
This
includes accommodations and meals at Asakusa View Hotel from Nov 13th (check-in
available from
We
request two delegates from each WFB Centre.
· Observer
(A) staying at Asakusa View Hotel:
JPY 110,000 per parson
This
includes accommodations and meals at Asakusa View Hotel from Nov 13th (check-in
available from
· Observer
(B) staying at
(5
min. walk from Asakusa View Hotel)
This
includes accommodations and meals at Hotel Sunroute Asakusa from Nov 13th
(check-in available from
Ø The
Registration Fee is applicable to those who attend the WFB General Conference,
WFBY General Conference or Meeting of the World Buddhist University Council.
Ø Availability
of rooms at each hotel is limited.
The rooms will be assigned on a first come, first serve basis, according
to the date your confirmation form is received. After the rooms are no
longer available at the hotel of your request, a participant will be asked
to stay at the other hotel with available rooms.
Ø Interpreters
for delegates should register as observers.
Ø Accompanying
persons may register for a fee of JPY 110,000.
Accommodation is limited to the Asakusa View Hotel.
3.
Cancellation Policy
If
you wish to cancel your participation in the conference, please be sure
to contact the Secretariat by e-mail or fax. Refunds will be subject to
the following cancellation fees based on the time of your notice arrives
at the Secretariat (Japan time). Please note that refunds will be issued
after the conference, and bank transfer fees will be deducted from the
refund amount.
Date
of Cancellation Cancellation
Fee
On
or before October 10th No
fee
October
11th-November 4th 20% of registration
fee
November
5th-November 7th 50% of registration
fee
On
or after November 8th 100% of
registration fee
4. Visa
Support
For
participants who require a visa to enter Japan, please apply to your local
Japanese Embassy or Consulate on your own.
After
we have confirmed the CONFIRMATION FORM and registration fee payment, the
Secretariat will send an invitation letter, with the name of the participant
included in it, to your regional center.
A
specialist will assist participants who require additional documents in
order to obtain a visa.
If
you should require assistance in preparing additional documents, please
inform the Secretariat, and make a service payment fee of JPY10,000 (cost
for document production fees, postal & transmission fees, personnel
fees, etc.) by Sep. 14th to the bank account shown below. Please
note that the fee will not be refunded under any circumstances (including
cancellation of registration or if you are unable to obtain a visa).
Please
transfer registration fees, late fees, visa support fees to the following
account:
Swift
Code BOTKJPJT
Name
of Bank The
Bank of Tokyo-Mitsubishi UFJ, Ltd.
Shin-Marunouchi
Branch
1-1-1
Otemachi, Chiyoda-ku, Tokyo, 100-8114 Japan
Name
of Account The 24th general
conference of the WFB
Account
No. (Ordinary
Deposit) 4956667
5. Important
notes
A. Only
Buddhists shall act as delegates or observers.
B. Vegetarian
meals will be available during the conference. Alcoholic beverages will
not be served during the conference.
C. Personal
expenses incurred during your stays, including telephone and fax charges,
postal fees, etc., are the responsibility of the participant.
D. All
participants will share hotel rooms with one or two other persons. Please
indicate your preferences for room assignment on the Confirmation Form.
E. The
average temperature in Japan in November is 12 C/55 F in the day and 5
C/40 F at night. Please keep in mind that the "Prayer for the World Peace"
on November 16th will be taking place outside, and dress appropriately.
F. We
would like to you attend the "Prayer for the World Peace" on November 16th
in the clerical dress or ethnic costume of your native country or region.
A commemorative photograph will be taken at the ceremony on November 16th.
6. CONFIRMATION
FORM
Please
complete and return the Confirmation Form by E-mail or Fax by September
25th, B.E. 2551 (2008).
At
that time, please send items A and B listed below by mail.
A.
A copy of your passport bearing your photo and expiration date
(Please
indicate the name of the foreign post at which they intend to apply for a
visa.)
B. Two
recent passport size photographs with the name in block letters on the
back.
7.About
the Protection of Applicants’ Personal Information
The
Japan Buddhist Federation strives to protect the personal information of
applicants.
The
collection of individually identifying information (personal information)
on this form is only for participant registration purposes.
Without
the consent of the applicant, this information will not be used for any
purposes other than responding to the applicant’s questions about management
or participation and providing information to applicants.
In
order to allow for smooth operation, the JBF has contracted to entrust
handling of personal information, including collection, maintenance, management,
and processing, to the company listed below.
Errors
in an applicant’s personal information will be corrected or deleted. Please
direct notification of such an error to the secretariat.
Provision
of personal information is optional; however, please note that without
providing this personal information you will not be able to participate.
8. CORRESPONDENCE
All
correspondence relating to the conference should be directed to:
Secretariat
of the 24th General Conference of the WFB,
The
15th General Conference of the WFBY
and
The 7th Meeting of the
Address:
Com-Box Bldg. 1-32-16 Ebisunishi, Shibuyaku,
TEL:
+81-3-3496-1010
FAX:
+81-3-3496-1057
E-mail:24wfb@entryweb.jp
Reception
hours:
(Closed
on Saturdays, Sundays, and public holidays)